Our Lodge Executive Committee Position Descriptions Are As Follows:

Lodge Chief:

The Lodge Chief is an Ex-Officio member of all Lodge Committees.
Duties Include:

  • They should have knowledge of the Lodge, and Section, Region, and National Operations.

  • Chairman of the Lodge Executive Committee (LEC) and oversees all the functions and committees of the Lodge, including the Vigil Honor Committees, unless he or she is eligible for the honor, in that case they will appoint a chairman and the Founders Award Committee.

  • Being a member of the council executive board, by virtue of their position, and is expected to attend board meetings as their schedule allows.

  • Being a member of the Section Council of Chief’s (COC) and is expected to attend those meetings.

  • They are to give leadership to the Lodge Executive Committee (LEC) in striving to the attainment of Quality Lodge. Submit a newsletter article for every newsletter.

  • The Chief must attend and serve as chair for all Lodge Executive Committee (LEC) meetings & is the “Tip of the Arrow” for promoting participation in all lodge events.

  • Will perform weekly check-ins with the other Lodge Executive Committee Members and Advisers for updates on the Lodge.

  • They are to attend any Council/District Meetings they are asked to attend as their schedule allows.

  • They are to Submit newsletter articles for every newsletter.

Executive Vice-Chief: *

  • The Executive Vice-Chief is appointed by the Lodge Chief with the advice and consent of the Lodge Adviser, Staff Adviser, and the Scout Executive.

Duties Include:

  • They should have knowledge of the Lodge, and Section, Region, and National Operations.

  • Assist the other Lodge Officer's and their committees if and when they need help

  • Should be able to represent the Lodge at functions if neither the Lodge Chief nor Lodge Secretary are able to attend.

Secretary & Treasurer/Trading Post Manager:

Duties Include:

  • They should have knowledge of the Lodge, and Section, Region, and National Operations.

  • • They will take the minutes at each Lodge Executive Committee (LEC) and Council of Chief’s (COC) meetings and distribute them via email within one week of the meeting.

  • • Should be able to represent the Lodge at all events in the absence of the Lodge Chief or Executive Vice-Chief.

  • • They will be responsible for Registration Check-in at all lodge events with the help of the communications team

  • • They will be responsible for Trading Post at events.

      • They are also to keep track of the Trading Post Inventory, and Sales, and provide updates to their adviser and other Lodge Leadership after each event.

      • They will setup and recruit Members to help with trading post operations

  • They are to work with the Council’s Accounting Specialist on all Lodge Finances and get a Monthly Report and are to keep track of Lodge Finances and report the Balance and any changes at Lodge Executive Committee (LEC) meetings.

      • They will also submit a monthly Report to the OA LodgeMaster Administrator for lodge records.

  • They will attend all Lodge Executive Committee (LEC) meetings and provide a written report to be added to the minutes.

  • They are to Submit newsletter articles for every newsletter and be an integral part of the LEC

Vice Chief of Communications:

Duties Include:

  • They are to collect articles from lodge officers, committee members, and advisers as well as other Arrowmen and compile them to create our quarterly newsletter and ensure its timely distribution.

  • Work with the Lodge Webmaster: [Adult Adviser(s)] to ensure our website is updated with important information in a timely manner.

      • They are also to work with the Lodge Webmaster on getting information to our Council Webmaster to ensure events and information are listed and linked to the Council website as needed.

  • They are to use the lodge media system and OA LodgeMaster to send out interim communications to help keep all our members informed.

  • They are to oversee all Lodge Social Media Pages and must have a capable device to access them (a Computer and Smart Phone): They are to post important information, updates, add photos taken from events. (Please note this will be under strict adviser supervision.)

  • All communications to Lodge Members are their responsibility.

  • Also, will work with the Vice Chief of Membership and Unit Relations in providing information as needed

  • They will setup and recruit Members to help with the operations listed above.

  • They will attend all Lodge Executive Committee (LEC) meetings and provide a written report to be added to the minutes.

  • They are to Submit newsletter articles for every newsletter and be an integral part of the LEC

Vice Chief of Ceremonies:

Duties Include:

  • They are responsible in inspiring our members with dramatic, thought-invoking, well-articulated ceremonies.

  • They are to recruit members to join the Ceremonies team and are responsible for maintaining trained ceremony teams for The Pre-Ordeal, Ordeal, and Brotherhood, Vigil Honor Ceremonies, and any other ceremonies the lodge may perform.

        • Depending on their Honor they may need to Recruit other members to oversee Higher Ceremonies

  • Will schedule ceremony team training sessions and communicate to the ceremony team members in a timely fashion.

  • They will check the National Order of the Arrow Website for any updates to ceremonies and pass this information onto the ceremony teams, and other Lodge Officers and Advisers.

  • Will be responsible for all ceremony materials, and the upkeep of Lodge Regalia.

  • They will recruit new ceremony team members.

  • They will attend all Lodge Executive Committee (LEC) meetings and provide a written report to be added to the minutes.

  • They are to Submit newsletter articles for every newsletter and be an integral part of the LEC

Vice Chief of Program:

Duties Include:

  • They will be responsible for the oversight of all lodge activities, to include Spring/Fall Ordeals, Spring/Fall Fellowships, Holiday Party, Annual Family Banquet, all training events, The National Order of the Arrow Conference (NOAC), Conclaves, and any other event the Lodge plans or is assisting with.

  • They are to setup and recruit Members for Event Committees to help plan events.

  • They will work with the Lodge Executive Committee (LEC) to appoint chairmen for The National Order of the Arrow Conference (NOAC), and the Section Conclave and work directly with them to be sure they are successful.

  • They will work with the Lodge Communications Team to get information on lodge activities or activities the lodge is assisting with out in a timely manner

  • Work with the Vice Chief of Membership and Unit Relations to prepare any Lodge activities that will be done during the Council’s District Meeting.

  • They will attend all Lodge Executive Committee (LEC) meetings and provide a written report to be added to the minutes.

  • They are to Submit newsletter articles for every newsletter and be an integral part of the LEC

Vice Chief of Membership Relations (3 People): (Council Service Area OA Representative)

  • Eastern (Potter and Allegany Counties, and the communities of Olean, Allegany, Hinsdale, and Portville in Cattaraugus County, and Port Allegany in McKean County.)

  • Central (McKean and Cattaraugus Counties, Minus the communities of Olean, Allegany, Hinsdale and Portville in Cattaraugus County, and Port Allegany in McKean County.)

  • Western (Chautauqua County)

They oversee everyday operations between the Lodge and its members, units and the council and

work very closely with the Vice Chief of Communications

Duties Include:

  • Report all planned unit support to the Lodge Executive Committee (LEC) for voting on the suggested action, or if the need is immediate, report the project to the Key 3 for evaluation and approval.

  • They will be the “Tip of the Arrow” when it comes to Council Meeting's and informing members of what is happening in the Lodge. Details will be provided by the Vice Chief of Communications along with any documents. They will also be supported by the Vice Chief of Program with any activities run by the Lodge in a Council Meetings and are not required to lead every activity.

  • They will be responsible for all unit elections and will communicate with every unit leader in their service area with the help of the Vice Chief of Communications and the Communications Adviser to solidify unit election planning using the OA LodgeMaster Inductions System.

  • They will help the set-up at least two Elections Teams for their service area consisting of Lodge members from around their service area to help make sure the elections happen, this does not mean they have to conduct all unit elections, just make sure they happen and help units when needed.

  • They will be responsible for training their Elections Teams per National Publications from the National Order of the Arrow Website.

  • They will help with the Unit Representative Program in their Service Area.

  • They will Setup and recruit Committees in each service area to help with operations listed above

  • Along with their other Service Area Reps, they will meet with the District Associates and the Council Camping Chairman/Committee to review how to best support their efforts.

  • They will attend all Lodge Executive Committee (LEC) meetings and provide a written report to be added to the minutes.

  • They are to Submit newsletter articles for every newsletter and be an integral part of the LEC